Export a meeting

Export a meeting to share it with people who don’t use MeetCap: as a Word document, a PDF, Markdown, or a subtitle file. Exporting makes a copy. The meeting itself doesn’t change.

Export a meeting

1. In the meeting window, select the meeting.
2. Click Export at the top right, then choose a format.
3. Choose where to save the file, then click Save.

When it’s done, MeetCap says what it exported. Click Show in Finder to see the file.

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Today

Packaging supplier weekly10:00 AM · 52 min

中文EnglishExport

Packaging supplier weekly

Today 10:00 AM · 52 min · 4 speakers

Exported “Packaging supplier weekly.docx” and “Packaging supplier weekly · Summaries.docx”.Show in Finder

MinutesSummariesRegenerate

Executive summary

Price, samples and next year’s capacity agreed for switching the shampoo bottle to PCR. The supplier can ship 30% PCR bottles from Q2 next year at about 15% more per unit. Samples slip to mid-November.

Recap

• 30% PCR bottles from Q2 next year, about 15% more per unit.08:12
• Samples move to mid-November, two weeks later than promised.14:30
• Dayton can only run two bottle types in H1.21:05
• Bottles sold in Europe must meet the PPWR recycled-content date.33:40

Next steps

To-doOwnerDueSource

Send Dayton’s monthly capacity plan for next yearAveryOct 1621:05

Check whether the two bottles can share a moldSeacenOct 1451:58

Estimate the margin impact of the 15% price increaseDaniel BrooksNot set08:40

Transcript

Daniel Brooks51:02So when can we get the samples at the latest?

Avery51:06Mid-November. These resin batches run yellow, so we need two more rounds.

Megan Ross51:20That’s two weeks later than you said, and the Europe bottles have the PPWR date.

Seacen51:58I’ll check whether the two bottles can share a mold.

00:0052:10

What each format contains

• Word document and PDF: The meeting title, when it took place and how long it lasted, the minutes, and the transcript. Each point in the minutes links to its line in the transcript.
• Markdown: A new folder with copies of the meeting note and the transcript. The links between them still work.
• Subtitle file: The transcript as a .vtt file with speaker names, for use with a video player.

If summaries were written during the meeting, the Word document or PDF comes with a second file that holds them. It has the same name with “ · Summaries” added. A Markdown export puts the summaries in its folder.

A meeting without minutes yet can still be exported. In a Word document or PDF, the summaries take the place of the minutes.

Choose the language

A Word document or PDF uses the minutes in the language the meeting window shows. To export the other language, click English or 中文 at the top first.

If the meeting has no minutes in that language yet, write them first. See Write minutes and change their language.

Things to know

• You can export a meeting once it has ended.
• You can’t save an export inside your meeting library.
• A PDF uses a font that comes with macOS. If MeetCap can’t find the font, export a Word document instead.
• To read a meeting yourself, you don’t need to export it. The notes are already in your meeting library. See Use MeetCap with Obsidian.

From Terminal

meetcap export 20261013-1847-weekly-sync-1wk6 --to docx --out ~/Desktop

Exported to /Users/you/Desktop/Weekly sync · 2026-10-13.docx

• --to takes md, docx, pdf, or vtt.
• For docx and pdf, --lang zh or --lang en chooses the minutes. The default is the library’s language.
• Without --out, the export goes in the current folder. If a file with that name is already there, MeetCap adds a number to the new name.

You can also tell your agent “Export yesterday’s meeting as a Word document.” It tells you where the file is.